How we use Car Cards on the QUAKER VALLEY RAILROAD 

This page describes the use of the Card Cards and Waybills on our home road.

On the Quaker Valley, each town and yard location has a slot for each track or industry.  We do not use the Setout/Hold/Pickup rules for car cards and waybills. The car cards for the cars located on the railroad are stored in the appropriate slot.  I have assembled these from pine lattice boards and masonite.  The 1-1/4” pine lattice provides a uniform size for the sides and bottom of the card box.  Masonite panels are glued on front and rear.  I use drywall screws to attach these multiple slot boxes to the railroad fascia.  Labels identify each industry or yard track.  What you see pictured here is the town of Moss Creek.  Industry tracks (in red) are for Reading Bone Fertilizer, Cyphert Machine and Goodwin Brick.  The two tracks identified with the QV logo are the mainline and a passing siding.  The two track boxes to the right are for B&O staging tracks which join the QV mainline just east of Moss Creek at Twin Rocks.

Some folks try to make using car cards and waybills much more difficult than it really is. The waybill in the car card box tells you where the car should be when you are done working that track, station, yard or industry. If the car isn't where it is supposed to be; move it to or towards the desired location indicated on the waybill. Crews do not change the waybill during an operating session. They just "read and heed" as a real railroader would do when looking at an actual waybill.

Crew Process:

Agent Process:

Using the four-cycle waybill may therefore require five or six sessions to cycle back to the original bill. By then, no one will remember that a particular car was spotted at a specific place, so there is no need to ever remove a waybill from its card card for the sake of variety. I also use quite a few 2 sided waybills to run a car or group of cars back and forth between two locations. This is very prototypical.

WAYBILL and TRAIN CARD FORMATS  from the Waybill Program

WaybillCar Card with WaybillTrain Card

We have printed our own waybills using our own program, but these can be reproduced with any spreadsheet today.  We use 2, 3 and 4 sided waybill forms.  The form above shows side 1 and 2 and the card is flipped for sides 3 and 4.  The waybills are inserted into a pocket on the car card formed by folding up the lower 1.5" and taping the sides together.  Between operating sessions, the waybills are flipped to show the next car destination.  Our Waybill program also prints a Train Card to describe the work accomplished during an operating session.

CAR CARD FORMATS from the Roster Program

Car Card - Freight CarCar Card - LocomotiveOld Line Graphics Car Card

Our Roster program includes a channel number for DCC or Command Control locomotives.  It also has a revised format for the Car Card and Loco Card which eliminates the unit cost and other model related information. Only the data required for operations appears on the card. These cards are compatible with those from Old Line Graphics as shown.

Web page modifed 10/5/2013

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